Retained Search.

A success weighted exclusive search that requires a smaller upfront fee.

This option is best suited to niche positions where the number of potentially suitable candidates is low, and a competitor market map is deemed unnecessary.

Project examples include Managers / Departmental Heads. Medical Directors. Regulatory Affairs Managers. Qualified Persons. Clinical Project Managers and Directors.

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Executive Search.

A three-stage confidential and exclusive search where success is measured upon achievement of pre-agreed milestones including a market map.

This option is best when you want to identify your competitor landscape and have ownership of a longlist and shortlist of candidates for present and future use.

Project examples include Executives. Directors & Senior Directors. Global Heads of Department. 

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What do you get?



  • STAGE 1: Signature of exclusive search contract


    STAGE 2: Delivery of long list


    STAGE 3: Signed contract of employment


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  • STAGE 1:

    Signature of exclusive contract and payment of engagement fee (typically one third of projected total)


    STAGE 2:

    Balance of fee payable upon signed contract of employment.


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How we do it.

With our exclusive search services, you gain confidential access to the best passive talent in the market. To achieve this, i-Pharm couples intelligent, analytical search techniques with a fair/transparent fee structure.

Your dedicated point of contact will select a team composed of market specialists and researchers to deliver the right candidates quickly to your specific role.

Our methodology involves partnering with you to really understand the brief including the target skills profile, the cultural fit, the long-term business strategy and where the hire needs to make a difference.

Your dedicated team will work tirelessly to map out the market per your brief and provide you a small number of the best suited and available candidates. Once the right candidate is selected for offer we continue to guide them and you through the offer process as well the candidates resignation and management of likely counter-offer from their current employer.


Our specialisms.


Our experienced Commercial recruitment team recruit across a range of disciplines including CRO Business Development, Pharmaceutical, Biotechnology, Medical Device companies.

Clinical Operations & Project Management

Clinical Operations & Clinical Trials Project Management is at the heart of what we do. We support some of the world’s largest CROs and Bio-Pharmaceutical companies with staffing for international clinical trials across Phases I to IV. 


We are experts at recruiting in the ever-changing and complex field of Biometrics. Example Roles: Statistical Programmers / SAS Programmers, Statisticians / Biostatistician, Clinical Data Managers, Data Scientists, Epidemiology, Heads of Department

Regulatory Affairs

Recruiting Regulatory Affairs professionals across Clinical Trials, CMC, Post-Licensing, Labelling, Medical Devices to support the development of New Chemical Entities, Biologics and Medical Devices for some of the sector’s best-known companies.


Our experienced Medical Affairs recruitment team specialises in roles across a range of Pharmaceutical, Biotechnology, CRO and Medical Devices organisations. 

Drug and Product Safety

We have a team dedicated to specialist Drug Safety / Pharamcovigilance Associates, Drug Safety / Pharamcovigilance Managers & Directors, Heads of Department and Drug Safety Physicians.

Clinical Development

Clinical Development, or Drug Development, is the process of bringing a drug to the market. At i-Pharm, we support our clients throughout the entire drug development lifecycle, from drug discovery to pre-clinical research and clinical trials.

Quality Assurance

Our Quality Assurance team focus on a broad range of roles across Good Manufacturing Practice (GMP), Good Clinical Practice (GCP) and Good Laboratory Practice (GLP).

Tech Ops and Engineering

Our experienced Technical Operations & Engineering recruitment team supports our clients across a range of areas including Supply Chain, Logistics and a range of Engineering roles.


Retained Search Project Example.

The Case

Our Berlin based client approached i-Pharm to assist in hiring a permanent Qualified Person for solid dosage form API products.

The Requirement

The role was fully site based in Berlin with regular shift work and had been open for 6 months. The role had been released to another agency 6 months previously for a traditional 3 Stage Retainer but remained unfilled and highly urgent.

The Solution

i-Pharm offered to conduct the search on a "Success Weighted Retainer" with 1/3 of the projected fee paid up front as an engagement fee and the balance payable on acceptance of employment contract by the chosen candidate. We submitted 3 candidates, each of whom were interviewed, 2 were taken to final, and the preferred candidate was offered and accepted. The entire process took 6 weeks from initial instruction to acceptance of contract.


Executive Search Project Example.


Our Basel based client was seeking to hire a new Head of Small Molecules.


The client sought to move away from a traditional core focus on antibodies and develop their small molecule platform. They wanted to hire one person immediately but also to have a target list of additional candidates for future use.


i-Pharm identified a global long list of 22 potentially suitable people, each of whom had been spoken to at length about the role but were not made aware at this point who the client was. From the long list the client wanted 3 people to be approached. The 3 target candidates were informed of the client and role in detail. 2 went to interview and the successful candidate relocated from Boston to Basel. The process took 8 weeks from start to finish.

Client Contact Form.

Complete the form and a member of i-Pharm’s Client Services department will contact you to discuss your specific need.